PAIA Manual
Prepared in terms of section 51 of the Promotion of Access to Information Act 2 of 2000 (as amended).
1. LIST OF ACRONYMS AND ABBREVIATIONS
- “CEO” = Chief Executive Officer
- “DIO” = Deputy Information Officer;
- “IO“ = Information Officer;
- “Minister” = Minister of Justice and Correctional Services;
- “PAIA” = Promotion of Access to Information Act No. 2 of 2000(as Amended;
- “POPIA” = Protection of Personal Information Act No.4 of 2013;
- “Regulator” = Information Regulator; and
- “Republic” = Republic of South Africa
2. PURPOSE OF PAIA MANUAL
This PAIA Manual is useful for the public to-
- check the categories of records held by a body which are available without a person having to submit a formal PAIA request.
- have a sufficient understanding of how to make a request for access to a record of the body, by providing a description of the subjects on which the body holds records and the categories of records held on each subject.
- know the description of the records of the body which are available in accordance with any other legislation.
- access all the relevant contact details of the Information Officer and Deputy Information Officer who will assist the public with the records they intend to access.
- know the description of the guide on how to use PAIA, as updated by the Regulator and how to obtain access to it.
- know if the body will process personal information, the purpose of processing of personal information and the description of the categories of data subjects and of the information or categories of information relating thereto.
- know the description of the categories of data subjects and of the information or categories of information relating thereto.
- know the recipients or categories of recipients to whom the personal information may be supplied.
- know if the body has planned to transfer or process personal information outside the Republic of South Africa and the recipients or categories of recipients to whom the personal information may be supplied; and
- know whether the body has appropriate security measures to ensure the confidentiality, integrity and availability of the personal information which is to be processed.
3. KEY CONTACT DETAILS FOR ACCESS TO INFORMATION OF COMPANY
- Information Officer
- Name: Azande Gcwabaza
- Tel: +27 10 035 5120
- Email: connect@comitcapital.com
- Access to information general contacts
- Email: connect@comitcapital.com
- National or Head Office
- Postal Address:
5th Floor, 50 Katherine St, Wierda Valley, Sandton, 2196 - Physical Address:
5th Floor, 50 Katherine St, Wierda Valley, Sandton, 2196 - Telephone: +27 10 035 5120
- Email: connect@comitcapital.com
- Website: www.comitcapital.com
- Postal Address:
4. GUIDE ON HOW TO USE PAIA AND HOW TO OBTAIN ACCESS TO THE GUIDE
- The Regulator has, in terms of section 10(1) of PAIA, as amended, updated and made available the revised Guide on how to use PAIA (“Guide”), in an easily comprehensible form and manner, as may reasonably be required by a person who wishes to exercise any right contemplated in PAIA and POPIA.
- The Guide is available in each of the official languages and in braille.
- The aforesaid Guide contains the description of-
- the objects of PAIA and POPIA;
- the postal and street address, phone and fax number and, if available, electronic mail address of-
- the Information Officer of every public body, and
- every Deputy Information Officer of every public and private body designated in terms of section 17(1) of PAIA1 and section 56 of POPIA2;
- the manner and form of a request for-
- access to a record of a public body contemplated in
section 113; and - access to a record of a private body contemplated in
section 504;
- access to a record of a public body contemplated in
- the assistance available from the IO of a public body in terms of PAIA and POPIA;
- the assistance available from the Regulator in terms of PAIA and POPIA;
- all remedies in law available regarding an act or failure to act in respect of a right or duty conferred or imposed by PAIA and POPIA, including the manner of lodging-
- an internal appeal;
- a complaint to the Regulator; and
- an application with a court against a decision by the information officer of a public body, a decision on
internal appeal or a decision by the Regulator or a decision of the head of a private body;
- the provisions of sections 145 and 516 requiring a public body and private body, respectively, to compile a manual, and how to obtain access to a manual;
- the provisions of sections 157 and 528 providing for the voluntary disclosure of categories of records by a public body and private body, respectively;
- the notices issued in terms of sections 229 and 5410 regarding fees to be paid in relation to requests for access; and
- the regulations made in terms of section 9211.
- Members of the public can inspect or make copies of the Guide from the offices of the public and private bodies, including the office of the Regulator, during normal working hours.
- The Guide can also be obtained-
- upon request to the Information Officer;
- from the website of the Regulator.
- A copy of the Guide is also available for public inspection during normal office hours.
5. CATEGORIES OF RECORDS OF COMPANY SOLUTIONS WHICH ARE AVAILABLE WITHOUT A PERSON HAVING TO REQUEST ACCESS
6. DESCRIPTION OF THE RECORDS OF SPACE COMIT CAPITAL SOLUTIONS WHICH ARE AVAILABLE IN ACCORDANCE WITH ANY OTHER LEGISLATION
7. DESCRIPTION OF THE SUBJECTS ON WHICH THE BODY HOLDS RECORDS AND CATEGORIES OF RECORDS HELD ON EACH SUBJECT BY COMPANY
8. PROCESSING OF PERSONAL INFORMATION
- Purpose of Processing Personal Information
- Comit Capital processes personal information for a number of reasons included, but not limited to:
- Onboarding
- Managing of employer and employee relationship
- Providing services to clients
- Managing of relationships with suppliers and consultan
- Charity work
- Training
- Description of the categories of Data Subjects and of the information or categories of information relating thereto
- Comit Capital processes personal information for a number of reasons included, but not limited to:
3. The recipients or categories of recipients to whom the personal information may be supplied
4. Transborder flows of personal information
- Comit Capital only processes personal information within the borders of South Africa. Commit Capital may transfer personal information outside the borders of South Africa with its 3rd party providers.
5. General description of Information Security Measures to be implemented by the responsible party to ensure the confidentiality, integrity and availability of the information
- The systems and controls that we have implemented are designed to maintain confidentiality, prevent loss, unauthorised access and damage to information by unauthorised parties.
9. AVAILABILITY OF THE MANUAL
- A copy of the Manual is available-
- on www.comitcapital.com
- head office of the Company for public inspection during normal
business hours; - to any person upon request and upon the payment of a reasonable prescribed fee; and
- to the Information Regulator upon request.
- A fee for a copy of the Manual, as contemplated in annexure B of the Regulations, shall be payable per each A4-size photocopy made.
10. UPDATING OF THE MANUAL
The head of a Company will on a regular basis update this manual.
